Prioritizing tasks on your ‘to do’ list can often be a daunting job in itself, especially when you are trying to keep a whole lot of different people happy. Previously I have discussed focusing on just 3 tasks at a time in my article Make Prioritizing Work Tasks Simple. Another simple way of prioritizing your ‘to do’ list is to put a deadline date (or time) next to each task.
I re-write my ‘to do’ list for the next day each evening before I leave the office. A day can be a long time when working in a small business, situations can transform quickly and the urgency or relevancy of tasks can change like the wind. This is why I find re-writing my ‘to do’ list each day gives me a chance to reassess each task. On top of marking my most dreaded task to do first thing the next morning (discussed in First Job Of The Day, Hard Job Of The Day), I have recently started jotting a deadline date down for each task. What is the latest date each task has to be done by?
You may have a rolling ‘to do’ list or you may revise it more or less frequently than I do, but regardless of how you manage your tasks, without setting deadlines it is just an intimidating lump of work that has to be done. All it takes is a couple of minutes to set your deadlines and your priorities work themselves out. Next time you feel intimidated by your workload, get rid of that overwhelmed feeling by putting setting deadlines for all your tasks and just get stuck in!